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Professional Records Management, Inc.
Storage Service Agreement
This Storage Service Agreement (“Agreement”) is made, entered into and
effective this 1st day of ___________________ (the “Effective Date”), by
and between Professional Records Management, Inc., a Georgia
corporation, (“PRM”) with its notice address at P.O. Box 54432,
Atlanta, Georgia 30308, Facsimile: 678-388-1467, Attn: Larry Corley
and ______________________, a Georgia corporation, (“Customer”) with its
principal office and notice address at
___________________________________, Facsimile: ________________, Attn:
___________________.
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AGREEMENT FOR SERVICES: PRM agrees to provide Customer certain
storage and delivery services (each a “Service”) for paper records of
Customer (“Customer Records”) as more specifically set out in the
Service Description and Fee Schedule attached hereto and incorporated
herein as Exhibit A (the “Service and Fee Schedule”), and Customer
agrees to utilize the same, subject to the provisions in this Agreement.
A. PRM will only accept orders to provide a Service from Customer
employees authorized by Customer as Customer agents for purposes of this
Agreement (each a “Customer Agent”) as set forth in this Section 1(A).
Customer may add Customer Agents to Customer’s account (i) by
submitting to PRM a “Customer Agents Report” attached hereto and
incorporated herein as Exhibit B; or (ii) by submitting such
requests via the password-protected, customer-only pages of www.PRMatlanta.com
(the “Website Services”). Each Customer Agent shall be assigned to a
Security Group (as defined hereafter) and shall have the authority
granted pursuant to such assignment. For purposes of this Agreement,
“Security Group” shall refer to the Customer-defined level of authority
and permissions granted to Customer Agents belonging to such Security
Group as set forth on the Customer Agents Report (or corresponding area
of the Website Services). Customer may define as many different
Security Groups with as many different levels of authority as Customer,
in its discretion, deems appropriate; provided, however, that at least
one Security Group shall include, at a minimum, the authority to add,
remove or modify Customer Agents and Security Groups. Customer hereby
declares that ____________________________will be the initial Customer
Agent granted access to the Customer’s account, and that such Customer
Agent shall belong to a Security Group that includes, at a minimum, the
authority to add, remove or modify Customer Agents and Security Groups.
Hereafter, additional Customer Agents may only be added, removed, or
modified by a Customer Agent belonging to a Security Group permitting
such action. Each Customer Agent shall be assigned a unique username
and password required to access the Website and to order Services
hereunder (all usernames, passwords and related information collectively
referred to herein as “Customer Security Data”).
B. Except as otherwise provided herein, Customer Agents may order
individual Services as follows: (i) verbally via telephone at
770-944-1801; (ii) in a writing signed by the Customer Agent and
submitted to PRM via first class mail, via facsimile at 678-609-1504, or
via e-mail at WorkOrders@PRMatlanta.com; or (iii) via the Website Services
(each such communication an “Order”). All Orders submitted by e-mail
shall be deemed to be in writing and signed by the Customer Agent
submitting such Order. When submitting an Order, the Customer Agent may
be required to provide his or her password to verify the Customer
Agent’s identity and authority to order the requested Service. Customer
agrees and acknowledges that PRM may rely on, and act in accordance
with, all Orders received by PRM that are (1) in writing and signed by
an authorized Customer Agent; or (2) made using any valid and current
Customer Security Data. Customer agrees that all Services requested by
Customer as set forth in this Section 1(B) will be covered under the
terms of this Agreement.
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TERM: Unless terminated earlier in accordance with the terms hereof,
the initial term of this Agreement is ___years, commencing on the
Effective Date and expiring on _________________ (the “Initial Term”).
Thereafter, this Agreement shall automatically renew for successive one (1) year periods (each “Renewal Term”) unless either party gives
written notice of its intent not to renew to the other not less than
thirty (30) days before the end of the then-current Initial Term or
Renewal Term.
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FEES AND TERMS OF PAYMENT: Customer agrees to pay PRM all fees
associated with services initiated by Customer during the term of this
Agreement, each as set forth in the Service and Fee Schedule and subject
to adjustment as set forth in Section 4 hereof. PRM shall invoice
Customer for all fees incurred by Customer hereunder. Customer shall
pay all invoices within thirty (30) days of the invoice date. If
Customer fails to pay any invoiced fees of PRM within sixty (60) days of
the invoice date, PRM may, after giving seven (7) days prior written
notice to Customer (a “Delinquency Notice”), suspend all Services to
Customer and refuse Customer access to Customer Records. If Customer
thereafter fails to pay charges for a period of thirty (30) days after
the date of the Delinquency Notice, PRM may, as its sole option and
after giving seven (7) days prior written notice to Customer, take any
of the following actions: (a) assert and enforce any warehouseman’s lien
on Customer Records provided by law, (b) destroy all Customer Records;
and (c) terminate this Agreement and deliver all Customer Records to the
Designated Address (as defined hereafter) and invoice Customer therefor
in accordance with Section 5(C) hereof. PRM may take any or all of the
actions set forth in this Section 3 without liability to the Customer
therefor. Nothing herein shall limit PRM from utilizing any other
available remedies for Customer’s failure to pay fees due hereunder.
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CHANGES IN FEES: The fees set forth in the Service and Fee Schedule
shall remain in effect for a period of twenty-four (24) months from the
date of this Agreement. Thereafter, PRM may adjust any or all fees by
giving Customer not less than thirty (30) days prior written notice of
any such fee increase; provided, however, that the rate of increase in
fees hereunder shall not exceed the greater of (a) five percent (5%) per
year; or (b) the percentage equal to the percentage change in the
Consumer Price Index, All Urban Consumers (CPI-U) for the period
beginning on the Effective Date of this Agreement and ending in the
month immediately preceding the month in which such fee increase
occurred, as published by the United States Department of Labor Bureau
of Labor Statistics. All fee increases will be rounded to the nearest
$0.01 using standard rounding conventions.
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TERMINATION: A. Customer may terminate this Agreement upon giving at least sixty
(60) days prior written notice of such termination to PRM.
B. This Agreement may be terminated by PRM (i) immediately upon notice
to Customer for Customer’s failure to cure any breach of this Agreement
(other than failure to pay invoiced fees due hereunder) within thirty
(30) days of notice thereof; or (ii) by giving at least sixty (60) days
prior written notice of such termination to Customer.
C. Upon expiration or termination hereof, PRM shall deliver all
Customer Records to an address designated for such purpose by Customer
in writing (the “Designated Address”). Customer shall bear all
retrieval and transportation fees associated therewith.
D. The provisions of Sections 3, 5(C)-(D), 7, 12-25 shall survive any
expiration or termination hereof
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WARRANTY DISCLAIMER: PRM AND ITS THIRD PARTY SUPPLIERS HEREBY
DISCLAIM ALL EXPRESS, IMPLIED AND STATUTORY WARRANTIES, INCLUDING, BUT
NOT LIMITED TO, WARRANTIES OF MERCHANTABILITY, QUALITY, PERFORMANCE,
FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT, TITLE, AND ANY
WARRANTY ARISING FROM A COURSE OF DEALING, USAGE, OR TRADE PRACTICE.
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CONFIDENTIALITY:
A. Each party acknowledges that as a result of their activities under
this Agreement, each may have access to Confidential Information (as
defined hereafter) of the other. As used herein, the term “Confidential
Information” shall mean any and all proprietary and confidential data or
information of a party or any of its affiliates, that is of tangible or
intangible value to a party disclosing such (the “Disclosing Party”) and
is not public information or is not generally known or available to that
party’s competitors but is known only to the Disclosing Party and its
employees, independent contractors or agents to whom it must be confided
in order to apply it to the uses intended, including without limitation
information with respect to the operations, customers, customer lists,
products, marketing strategy and services of the Disclosing Party and
its affiliates. As between the parties, Customer Records shall be
Customer’s Confidential Information. Notwithstanding anything contained
to the contrary herein, after five (5) years from the termination of
this Agreement, only that information that meets the definition of
“trade secret” under applicable law shall be considered “Confidential
Information” of a party hereunder. In recognition of each party’s need
to protect its legitimate business interests, each party receiving
Confidential Information of the other party (the “Receiving Party”)
hereby covenants and agrees that it will treat and regard each item
constituting Confidential Information of the party Disclosing Party, as
strictly confidential and wholly owned by the Disclosing Party and will
not, without the prior written consent of the Disclosing Party, for any
reason, in any fashion, either directly or indirectly, use, sell, lend,
lease, distribute, license, give, transfer, assign, show, disclose,
disseminate, reproduce, copy, misappropriate or otherwise communicate to
any third party or permit any of its employees or agents, to do any of
the above with respect to all or any part of the Disclosing Party’s
Confidential Information, except as required by judicial, governmental
or legal action or as permitted hereunder. Upon termination of this
Agreement, the Receiving Party agrees to transmit all of the Disclosing
Party’s Confidential Information to the Disclosing Party. In the event
of a violation or threat of violation by a Receiving Party, directly or
indirectly, of the terms of this section, the Disclosing Party will have
the right, and in addition to all other remedies available to it at law,
in equity or under this Agreement, to affirmative or negative injunctive
relief from a court of competent jurisdiction. Each party acknowledges
that a violation of this section would cause irreparable harm and that
all other remedies are inadequate.
B. Customer is responsible for all use of its account and maintaining
the confidentiality of all Customer Security Data. The Customer hereby
covenants that it will not permit the sharing of Customer Security Data
and related information by its employees, agents, independent
contractors, officers, managers, directors or other affiliated entities;
provided, however, that if a Customer Agent leaves the employ of the
Customer or transfers to an unrelated position in the Customer's employ,
the Customer may designate a replacement Customer Agent. When selecting
Customer Security Data, the Customer shall select unique usernames and
such usernames shall not be obscene, defamatory, harassing, offensive or
malicious. PRM reserves the right to inspect all usernames and reassign
usernames that it, in its sole discretion, feels to be obscene,
defamatory, harassing or malicious. When selecting passwords, Customer
shall select unique, non-obvious passwords with at least five (5) alpha
and numeric characters. PRM reserves the right immediately to suspend
the Services at any time if PRM considers that there is or is likely to
be a breach of Customer Security Data.
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WEBSITE SERVICES: Subject to the terms and conditions of this
Agreement, PRM grants to Customer a limited, nontransferable,
nonexclusive license for the Customer Agent to access over the Internet
and use the Website Services solely to support Customer's normal course
of business in suing the Services during the term of this Agreement.
Customer and its Customer Agents shall not, directly or indirectly,
license, sell, lease or otherwise transfer the Website Services or
access thereto. Customer agrees to take reasonable efforts to ensure
that the Customer Agents adhere to the terms of this Agreement,
including without limitation the terms of Sections 7 and 8 hereof.
Exclusive of Customer Confidential Information, PRM shall retain all
right, title, and interest (including copyright and other intellectual
property rights, or informational rights) relating to the Website
Services and the PRM Confidential Information and all legally protectable elements or derivative works thereof. PRM may place
copyright and/or proprietary notices, including hypertext links, within
the Website Services, and Customer shall not remove or alter such
notices.
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TRANSPORTATION SERVICES: Customer agrees and acknowledges that
additional charges may be added to the fees for Transportation Services
as set forth in the Service and Fee Schedule if Customer Records cannot
be transported in the customary manner by elevator from a reasonably
accessible location. PRM will waive the fees for a transportation
Order if service time for such Order exceeds the requested service time;
provided, however, that (a) Customer’s requested service time is within
the available service time frames set forth on the Service and Fee
Schedule; and (b) the Order does not exceed the maximum item amounts for
such requested service time as listed in the Service and Fee Schedule.
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DESTRUCTION OF RECORDS: Notwithstanding any term to the contrary
contained herein, Orders requesting destruction of Customer Records must
be submitted (i) as set forth in Sections 1(B)(ii) or (iii) hereof; and
(ii) by a person who, according to PRM’s then-current records, belongs
to a Security Group including such authority. Customer agrees and
acknowledges that, upon receipt of a properly submitted Order for
destruction, PRM shall be authorized to destroy the Customer Records
listed in such order. Customer hereby releases PRM from any and all
liability arising out of or related to PRM’s destruction of Customer
Records pursuant to an Order for the same ordered by a Customer Agent as
set forth herein.
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CUSTOMER’S TITLE WARRANTY: Customer warrants and represents that it
is the legal owner or legal custodian of all Customer Records stored and
has full authority to enter into this Agreement and to store Customer
Records in accordance with the terms of this Agreement. Customer
warrants and represents that Customer Records will not include or
contain any highly flammable, explosive, toxic, hazardous, dangerous,
illegal or unsafe substances or subject matter. PRM reserves the right
to open and inspect any and all Customer Records prior to accepting such
records for storage.
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INDEMNIFICATION:
A. Customer will indemnify, defend, and hold PRM harmless from and
against any and all costs, liabilities, losses and expenses, (including,
but not limited to, reasonable attorneys' fees) payable to a third party
(collectively “Losses”) resulting from any claim, suit, action or
proceeding brought by any third party (each an “Action”) against PRM: (i)
alleging the infringement or misappropriation of any intellectual
property right, including but not limited to copyright, trade secret and
trademark rights, relating to Customer's Confidential Information; (ii)
Customer’s breach of its obligations pursuant to Sections 7, 8 and 11
hereunder; (iii) PRM’s destruction of Customer Records in accordance
with the provisions of Section 10 hereof; or (iv) Customer’s gross
negligence or willful misconduct. Customer's indemnification obligation
hereunder shall be subject to (1) receiving prompt written notice of the
existence of any Action; (2) being able to, at its option, control the
defense of such Action; (3) permitting PRM to participate in the defense
of any Action, at PRM’s expense; and (4) receiving full cooperation of
PRM, at Customer’s expense, in the defense thereof; provided, however,
that Customer shall not settle any Action without the prior written
consent of PRM unless (x) Customer obtains a full release for PRM of all
claims and liability; (y) such settlement does not require PRM to take
or refrain from taking any action; and (z) does not include any
admission of liability or wrongdoing by or on behalf of PRM.
B. PRM will indemnify, defend, and hold Customer harmless from and
against any and all Losses resulting from any Action against Customer:
(i) alleging the infringement or misappropriation of any intellectual
property right, including but not limited to copyright, trade secret and
trademark rights, relating to PRM's Confidential Information; (ii) PRM’s
breach of its obligations pursuant to Section 7 hereunder; or (iii)
PRM’s gross negligence or willful misconduct. PRM's indemnification
obligation hereunder shall be subject to (1) receiving prompt written
notice of the existence of any Action; (2) being able to, at its option,
control the defense of such Action; (3) permitting Customer to
participate in the defense of any Action, at Customer’s expense; and (d)
receiving full cooperation of Customer, at PRM’s expense, in the defense
thereof; provided, however, that PRM shall not settle any Action without
the prior written consent of Customer unless (x) PRM obtains a full
release for Customer of all claims and liability; (y) such settlement
does not require Customer to take or refrain from taking any action; and
(z) does not include any admission of liability or wrongdoing by or on
behalf of Customer.
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FORCE MAJEURE: PRM SHALL NOT BE LIABLE FOR ANY DEFAULT OR DELAY IN
THE PERFORMANCE OF ANY OF ITS OBLIGATIONS UNDER THIS AGREEMENT OR FOR
THE DAMAGES OR DESTRUCTION OF ANY CUSTOMER RECORDS CAUSED, DIRECTLY OR
INDIRECTLY, BY ANY CAUSE BEYOND PRM’S REASONABLE CONTROL, INCLUDING, BUT
NOT LIMITED TO, FIRE, FLOOD, EARTHQUAKE, THE ELEMENTS, OR OTHER SUCH
OCCURRENCES; LABOR DISPUTES, STRIKES OR LOCKOUTS; WARS, ACTS OF
TERRORISM, RIOTS OR CIVIL DISORDER; ACCIDENTS OR UNAVOIDABLE CASUALTIES;
POWER INTERRUPTIONS OR OUTAGES; INTERRUPTIONS OF OR DELAYS IN
TRANSPORTATION OR COMMUNICATIONS FACILITIES OR SERVICES; ANY INABILITY
TO OBTAIN OR RETAIN ANY REQUISITE LICENSE, PERMIT OR AUTHORIZATION; OR
DECISIONS OR REQUIREMENTS, WHETHER VALID, INVALID, FORMAL OR INFORMAL,
OF ANY GOVERNMENT, AGENCY, BOARD OR OFFICIAL.
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LIABILITY AND DAMAGES:
A. EXCEPT FOR LOSS, DAMAGE OR DESTRUCTION TO CUSTOMER RECORDS, WHICH IS
SUBJECT TO LIQUIDATED DAMAGES AS SET FORTH IN SECTION 14(B) HEREOF, IN
NO EVENT SHALL PRM BE LIABLE FOR ANY AMOUNT IN EXCESS OF AMOUNTS PAID
UNDER THIS AGREEMENT DURING THE TWELVE- (12) MONTH PERIOD IMMEDIATELY
PRECEDING THE EVENT GIVING RISE TO LIABILITY HEREUNDER.
B. CUSTOMER AGREES AND ACKNOWLEDGES THAT PRM DOES NOT INSURE ANY
CUSTOMER RECORDS AGAINST LOSS, DAMAGE OR DESTRUCTION, HOWEVER CAUSED.
EXCEPT AS MAY BE AGREED TO IN A SEPARATE WRITING SIGNED BY THE PARTIES,
PRM’S LIABILITY, IF ANY, FOR ANY LOSS OR DAMAGE, HOWEVER CAUSED,
INCLUDING NEGLIGENCE ON THE PART OF PRM OR ITS EMPLOYEES AND/OR AGENTS,
TO PART OR ALL OF CUSTOMER RECORDS SHALL EQUAL $2.00 PER CARTON IN WHICH
SUCH LOST, DAMAGED OR DESTROYED CUSTOMER RECORDS WERE LOCATED. CUSTOMER
MAY, AT ITS SOLE OPTION AND EXPENSE, INSURE CUSTOMER RECORDS THROUGH
THIRD PARTY INSURERS FOR AMOUNTS IN EXCESS OF THIS LIMITATION OF
LIABILITY. THE PARTIES UNDERSTAND AND AGREE THAT ACTUAL DAMAGES WOULD BE
DIFFICULT OR IMPOSSIBLE TO ASCERTAIN IN THE EVENT THAT LOSS OR DAMAGE TO
THE CUSTOMER RECORDS SHOULD OCCUR, AND THAT THE AMOUNTS SPECIFIED HEREIN
ARE REASONABLE ESTIMATIONS OF THE PROBABLE LOSS THAT WOULD BE SUSTAINED
BY CUSTOMER BY REASON OF SUCH LOSS OR DAMAGE AND ARE NOT PENALTIES OR
FORFEITURES. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN,
IN NO EVENT SHALL PRM BE LIABLE FOR ANY DAMAGE OR LOSS TO ANY CUSTOMER
RECORDS DUE TO NORMAL DETERIORATION AND AGING OF SUCH RECORDS; C. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, IN NO
EVENT SHALL PRM BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, SPECIAL,
PUNITIVE OR INDIRECT DAMAGES, INCLUDING, BUT NOT LIMITED TO, LOST
REVENUE, LOST PROFITS, REPLACEMENT GOODS, LOSS OF TECHNOLOGY, RIGHTS OR
SERVICES, LOSS OF INFORMATION, OR INTERRUPTION OR LOSS OF USE OF SERVICE
OR EQUIPMENT, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES,
ARISING UNDER ANY THEORY OF CONTRACT, TORT (INCLUDING NEGLIGENCE),
STRICT LIABILITY OR OTHERWISE;
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NOTICE OF CLAIM AND FILING SUIT:
A. CLAIMS BY THE CUSTOMER ARISING OUT OF OR RELATED TO THIS AGREEMENT
MUST BE PRESENTED IN WRITING TO PRM WITHIN A REASONABLE TIME, BUT IN NO
EVENT MAY A CLAIM BE PRESENTED TO PRM MORE THAN SIXTY (60) DAYS AFTER
(I) THE DATE OF DELIVERY OR RETURN TO THE CUSTOMER OF THE AFFECTED
CUSTOMER RECORDS; OR (II) THE EFFECTIVE DATE OF THE LOSS NOTICE (AS
DEFINED HEREAFTER), WHICHEVER OCCURS FIRST. IF, DURING THE TERM OF THIS
AGREEMENT, PRM DISCOVERS THAT CUSTOMER RECORDS HAVE BEEN LOST, DAMAGED
OR DESTROYED AND CANNOT BE DELIVERED OR RETURNED TO THE CUSTOMER, PRM
SHALL GIVE NOTICE OF SUCH LOSS TO CUSTOMER AS SET FORTH IN SECTION 16(A)
OR (B) OF THIS AGREEMENT (THE “LOSS NOTICE”).
B. NO ACTION OR SUIT MAY BE MAINTAINED BY THE CUSTOMER OR OTHERS
AGAINST PRM FOR LOSS, DAMAGE OR DESTRUCTION OF THE RECORDS STORED BY PRM
PURSUANT TO THIS AGREEMENT, UNLESS TIMELY WRITTEN CLAIM HAS BEEN GIVEN
AS PROVIDED IN SECTION 15(A) , AND UNLESS SUCH ACTION OR SUIT IS
COMMENCED WITHIN NINE (9) MONTHS AFTER (I) THE DATE OF DELIVERY OR
RETURN TO THE CUSTOMER OF THE AFFECTED CUSTOMER RECORDS BY PRM; OR (II)
THE EFFECTIVE DATE OF THE LOSS NOTICE, WHICHEVER OCCURS FIRST. FAILURE
TO BRING SUIT OR MAKE A CLAIM WITHIN THE TIME ALLOWED BY THIS SECTION
SHALL BE DEEMED A WAIVER TO ANY AND ALL RIGHTS OF THE CUSTOMER AGAINST
PRM.
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NOTICES: Except as otherwise provided herein, Any and all notices,
demands or other communications made pursuant to this Agreement shall be
in writing and shall be deemed to have been validly given or made to
another party (a) the day of delivery if personally served or if sent by
a nationally-recognized express courier service; (b) three (3) days
after mailing if mailed by first class mail, registered or certified,
postage prepaid, and addressed as specified; (c) when transmitted if
sent by facsimile to the number listed above, provided that a
confirmation of transmission is produced by the sending machine and a
copy of such facsimile is sent by other means specified in this Section
16. Notices must be given or made at the addresses or facsimile number
set out on the first page of this Agreement until written notice of a
change of address has been provided as set forth in this Section 16.
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NO WAIVER OR AMENDMENT: All modifications, amendment or waivers of
this Agreement or any provision hereof must be in writing and signed by
the parties. Any waiver or failure by PRM to enforce any provision of
this Agreement or to insist on strict compliance hereof on one occasion
will not be deemed a waiver of any other provision or of such provision
on any other occasion.
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SEVERABILITY: If one or more of the provisions of this Agreement is
found to be invalid, void, or unenforceable in any respect, such
provision shall be deemed to be severed from this Agreement and the
validity, legality, and enforceability of the remaining provisions
herein shall not in any way be affected or impaired.
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ENTIRE UNDERSTANDING: This Agreement, together with any and all
Exhibits attached hereto, embodies the entire Agreement between PRM and
Customer, and any and all prior negotiations, understandings or
agreements are hereby terminated and canceled in their entirety and are
of no further force and effect.
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ASSIGNMENT: Either party may assign this Agreement in whole, but not in
part, upon giving the other party thirty (30) days prior written notice
of such assignment; provided, however, that the assignee agrees in
writing to assume all obligations of the assigning party hereunder. Any
assignment or attempted assignment contrary to this Section 20 will be a
material breach of this Agreement and such assignment will be null and
void.
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INDEPENDENT CONTRACTORS: Each party is and shall at all times remain an
independent contractor as to the other, and nothing in this Agreement is
intended, or shall be construed, to constitute one party as an agent or
partner of the other. In no event shall either party be deemed to act
as the agent or legal representative of the other party, either express
or implied; nor shall either party have the express or implied right or
power to act for or enter into any agreement on behalf of the other
party or to otherwise bind the other party. As an independent
contractor, each party shall be entitled to employ such personnel as it
shall desire, on such terms as it shall deem appropriate, and to utilize
such personnel in carrying out its obligations under this Agreement.
Such personnel shall at all times and for all purposes be employees,
independent contractors or agents of the party, and nothing in this
Agreement is intended or shall be construed to make such personnel
employees or agents of the other party.
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INTERPRETATION: The headings in this Agreement are for convenience only
and shall not affect interpretation hereof. Any references in this
Agreement to a statute or a provision thereof shall be construed as a
reference to that statute or provision as amended, re-enacted or
extended at the relevant time. Words in the singular shall include the
plural and vice versa. References to a “person” shall include any
individual, firm, unincorporated association or corporate entity.
References in this Agreement to Sections and Exhibits shall be to
sections of and the schedules to this Agreement. Wherever the words
“including”, “include”, “includes” or “included” are used they shall be
deemed to be followed by the words “without limitation” unless the
context otherwise requires. Except as expressly set forth in Section
14(B), no right or remedy conferred by this Agreement is exclusive of
any other right or remedy conferred herein or by law or in equity;
rather, all of such rights and remedies are cumulative of every other
such right or remedy and may be exercised concurrently or separately
from time-to-time.
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CHOICE OF LAW: This Agreement shall be governed by the laws of the state
of Georgia, without regard to any conflict of laws rules or analysis.
Each party agrees that the exclusive venue and jurisdiction for all
actions relating to this Agreement shall be in the superior or state
courts of Gwinnett County, Georgia. Each party hereby consents and
submits to the personal jurisdiction of such courts and waives any
objection to venue or jurisdiction based on forum non conveniens or
otherwise.
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READ AND UNDERSTOOD: Each party acknowledges that it has read and
understands this Agreement and agrees to be bound by its terms.
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COUNTERPARTS: This Agreement may be executed in counterparts, each of
which will be considered an original, but all of which together will
constitute the same instrument.
IN WITNESS WHEREOF, the parties hereto have signed this Agreement
effective as of the date first written above.
PRM: PROFESSIONAL RECORDS MANAGEMENT, INC., a Georgia corporation |
CUSTOMER:__________________________________________ |
By: _________________________________
By: ___________________________________
Title: _______________________________
Title: _________________________________
Date: _______________________________
Date: __________________________________
EXHIBIT A
[Customer]
Service Description & Fee Schedule Effective October 1, 2008
PRM
Regular Business Hours Are 8:00 AM – 5:00 PM Monday – Friday
Monthly Storage
Storage fees will be billed monthly in arrears. Customer will be billed
the full storage fee for each carton stored by PRM in a calendar month,
regardless of whether such carton was added to or removed from
Customer’s account during such month. A $100.00 per month minimum
storage fee will apply. |
| Letter Legal Cartons – Up To 5,000 |
|
| Letter Legal Cartons – 5,001 – 10,000 |
|
| Letter Legal Cartons – 10,001 – 20,000 |
|
| Letter Legal Cartons – 20,001 – 50,000 |
|
| Letter Legal Cartons – Greater Than 50,000 |
|
| Letter Transfile Cartons |
|
| Legal Transfile Cartons |
|
| Check Cartons |
|
| Drawing Bags |
|
| Non Standard Cartons |
|
Transportation
For any transportation service ordered by Customer, Customer will be
charged (i) a fixed fee based on the requested service timeframe; and
(ii) a per item fee based on the number of items requested. Customer
may place Orders that exceed the maximum item amounts listed below. PRM
will process such Orders and make every reasonable attempt to provide
service as requested; provided, however, that PRM’s failure to provide
service for Orders exceeding listed maximums shall not constitute breach
hereunder. |
|
Economy One (1) Day – Order By 3:00 PM With Service
By 5:00 PM The Next Business Day
Economy One (1) Day – Maximum Of 200 Cartons Or 100
Files – Each Item |
|
Economy Two (2) Day – Order By 3:00 PM With Service
By 5:00 PM The Second Business Day
Economy Two (2) Day – Maximum Of 200 Cartons Or 100
Files – Each Item |
|
Same Day – Order By 12:00 PM With Service By 5:00 PM
The Same Business Day
Same Day – Maximum Of 50 Cartons Or 25 Files – Each
Item |
|
Next Day AM – Order By 5:00 PM With Service By 12:00
PM The Next Business Day
Next Day AM – Maximum of 50 Cartons Or 25 Files –
Each Item |
|
Next Day PM – Order By 5:00 PM With Service By 5:00
PM The Next Business Day
Next Day PM – Maximum of 50 Cartons Or 25 Files –
Each Item |
|
Three (3) Hour Express – Order By 5:00 PM With
Service Within Three (3) Hours
Three (3) Hour Express – Maximum Of 20 Cartons Or 15
Files – Each Item |
|
Two (2) Hour Express – Order By 5:00 PM With Service
Within Two (2) Hours
Two (2) Hour Express – Maximum Of 15 Cartons Or 10
Files – Each Item |
|
One (1) Hour Express – Order By 5:00 PM With Service
Within One (1) Hour
One (1) Hour Express – Maximum Of 5 Cartons Or 3
Files – Each Item |
|
Scheduled Pick Up With Service By 5:00 PM
Scheduled Pick Up – Minimum Of 100 Cartons – Each
Item |
|
Scheduled Pick Up – AM Service
Scheduled Pick Up – Minimum of 100 Cartons – Each
Item |
|
Scheduled Pick Up – PM Service
Scheduled Pick Up – Minimum of 100 Cartons – Each
Item |
|
After Hours & Holidays
After Hours & Holidays – Each Item |
|
|
Supplies |
| PRM Bar Code Labels – Minimum of 100 in
Increments of 100 |
No Charge |
| Interfile Labels – Minimum of 50 in Increments of 50 |
|
| Two Piece Cartons – Pop Up Assembly With Lids – Orders of 25 – 100 |
|
| Two Piece Cartons – Pop Up Assembly With Lids – Orders Greater Than 100 |
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| Two Piece Cartons – Tuck & Fold Assembly With Lids – Orders of 25 – 100 |
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| Two Piece Cartons – Tuck & Fold Assembly With Lids – Orders Greater Than
100 |
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| Replacement Lids |
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| One Piece Cartons – Tuck & Fold Assembly – Minimum of 25 |
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| Blue Print Bags – Small |
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| Blue Print Bags – Large |
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| New Cartons Added To Account |
| PRM Web Service |
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| Manual Entry/Data Form |
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Records Center Retrieval |
| All listed retrieval fees are per item fees and will be invoiced in
addition to any other fees applicable to the requested Service (e.g.
transportation fees). |
| Cartons – Economy |
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| Cartons – Same Day/Next Day |
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| Cartons – Express |
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| Cartons – After Hours & Holidays |
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| Files – Economy |
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| Files – Same Day/Next Day |
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| Files – Express |
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| Files – After Hours & Holidays |
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| File Search – File Not Found In Carton |
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Records Center Refile
All listed refile fees are per item fees and will be invoiced in
addition to any other fees applicable to the requested Service (e.g.
transportation fees). |
| Cartons |
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| Files |
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| Interfiles |
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| Miscellaneous Services |
| Audit Room – Half Day |
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| Audit Room – Full Day |
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| Fax Transmission – Per Page |
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| Photo Copies – Per Page |
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| Rebox Cartons – Per Carton (includes labor & carton) |
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| Carton Destruction – Certified Per Carton |
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| Labor – Business Hours – Per Hour |
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| Labor – After Hours & Holidays – Per Hour |
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| Pin Service – Per Order |
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| Transportation Wait Time – Per Quarter Hour |
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| Fuel Surcharge – Per Transportation Service |
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| Permanent Removal – Cartons |
No Charge |
| Administration Fee |
No Charge |
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Exhibit B
Professional Records Management Customer Agent Report |
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First Name |
Last Name |
Add/Remove/
Update |
Security
Group |
Password
7-10 |
Pin #
4 Digits |
Department
Number* |
E-Mail |
Phone |
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*An Agent must be assigned to a minimum of
one department. If you want an Agent to have access to All
Departments enter “ALL” under Department Number.
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| Note To PRM
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| Security Group 1 |
Client Defined |
| Security Group 2 |
Client Defined |
| Security Group 3 |
Client Defined |
| Security Group 4 |
Client Defined |
| Security Group 5 |
Client Defined |
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Authorizing Agent |
Signature |
Date |
E-Mail |
Phone |
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Send the completed form to: Fax – 678-388-1467 or E-Mail:
WorkOrders@PRMatlanta.com
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